This page contains information to help presenters prepare for their session at the 2023 AASL National Conference, occurring October 19-21, 2023, in Tampa, FL. Please read the information listed and e-mail firstname.lastname@example.org with any questions.
Preparing for Presentation
Dates, Times, & Locations
The IdeaLab and Poster Presentations will take place in the Tampa Convention Center, Central Hall on Thursday October 19 from 1:00 p.m. – 3:00 p.m.
Central Hall will be open starting at 10:00 a.m.
IdeaLab presenters are asked to remove their material by 6:00 p.m. Central Hall will be closed at 6:00 p.m. for clean up. Central Hall is not AASL contracted space after Thursday, October 19.
Posters willbe moved to the exhibit hall (East Hall) for view throughout the conference. Poster presenters can take their poster materials down after 1:00 p.m. on Saturday, October 21.
All concurrent presenters should have received the date and time of their presentation. Specific room locations will be posted to the AASL 2023 Mobile App approximately two weeks prior to conference.
Presenters should plan to arrive at your room ten minutes prior to start time and end your session on time. You will see in the tentative schedule that most concurrent sessions are either followed by or following another concurrent session with a ten-minute break in between.
Attendee feedback from the last conference indicated that many sessions ended with 10-15 minutes of “turn to the person next to you and share.” AASL decided to change sessions from 60 minutes to 50 minutes for 2023. This decrease of ten minutes has allowed for one additional time slot for concurrent each day and we hope that it increases ‘full content’ sessions. We ask you to plan additional content for this time in your session. AASL will be offering several opportunities throughout the conference for attendees to network and share. For some presenters, these changes will require some re-working of your program outline.
AASL will provide a “Speaker Ready Room” if you would like a quiet space to review your presentation.
Session/Presentation Titles, Descriptions, & Handouts
All IdeaLab, poster, and concurrent session presenters will have the ability via the AASL2023 App Speaker Portal to edit their session information and upload handouts. All presenters will also be able to edit their speaker bios and upload a headshot.
When AASL2023 App Speaker Portal is available, you will recieve an email from TripBuilder Media with your credentials and instructions. Instructions will also be posted on this page for reference.
Room Set Ups
All Poster and IdealLab presenters will be sent their station numbers prior to conference. A map to Central Hall and the room set up will be included.
The session rooms will be set in theater style (rows of chairs), with limited options for attendees to move around. Presenters will have both a podium microphone and a lapel microphone available as options for use. If presenters do take feedback or questions from the audience, they should repeat the comment or question for the audience.
Each room will be equipped with sound, an LCD screen, a projector, and a podium. You are expected to bring your own laptop with your presentation slides loaded onto your laptop. It is strongly suggested that you bring a back-up of your presentation on an external drive. Rooms will have access to WiFi, but we cannot guarantee a strong connection. If any parts of your presentation require an Internet connection, it is recommended that you prepare simulations. AASL will not provide a wired connection for concurrent programming.
If you need help, there will be a room volunteer, a floating A/V technician and staff will be available in the hallways.
Statement of Appropriate Conduct
The AASL Statement of Appropriate Conduct applies to all participants (presenters, attendees, exhibitors, volunteers, staff, etc.). One line in particular is focused on presenter sessions: “Speakers are asked to frame discussions as openly and inclusively as possible and to be aware of how language or images may be perceived by others.”
Preparing for Travel/On-Site
If you haven’t already, we ask that you register for the conference. Use code SPEAKER and you will receive $100 off full conference registration.
A $100 discount is the maximum registration discount available. If you registered earlier this year and already received a $100 discount, this additional discount does not apply. If you have already registered and received a discount of less than $100, please e-mail email@example.com so that your registration discount can be adjusted.
Payment is not required at the time of registration, but you will need to select the “Check or Purchase Order” payment option to maintain a balance on your account (registrants who select this option can pay by credit card later). Attendees will be required to submit a PO if paying after the conference, or to submit a credit to maintain on file.
Non-School Librarian Registrations
If you indicated on your submission that you will have a co-presenter(s) outside of the school library field who requires a waiver, Contact firstname.lastname@example.org for a waiver for non-school library presenters.
- Start promoting your session as early as you can. This will help build interest, leading to greater exposure for you by the time of the event.
- Include the official hashtag #AASL23 in your social media posts.
- Are you speaking with someone else or part of a panel? Connect with them and help promote each other.
Use these sample posts for inspiration. Feel free to change them and add your own spin!
I’m presenting at #AASL23! Get ready to discuss [Session Details]. Be sure to add my session to your conference plans! national.aasl.org #AASL23
I’m excited to present [Title] at #AASL23! Register for the conference at: national.aasl.org/register
I’m speaking at #AASL23 and I hope you’ll register and check out my session! national.aasl.org
Let’s talk about [Topic]! I’m presenting at #AASL23 and I hope to see you there! national.aasl.org
I am thrilled to be presenting at #AASL23! Join me on [Day/Date] at [Time] to participate. You can register at: national.aasl.org